Privacy Policy

Privacy Policy and Collection Statement

Last updated: [Febrary 2026]

Company Name: Q RECRUITMENT

Legal Entity Type: Pty Ltd

ABN: 54 694 739 994

Website: https://qrecruitment.com.au/

Privacy Email: contact@qrecruitment.com.au

General Contact Email: contact@qrecruitment.com.au

Address: Shop 3, 289 Shafston Avenue, Kangaroo Point

Privacy Officer Title: (e.g., “Privacy Officer”)

Industry: Healthcare Recruitment

1) About this policy

This Privacy Policy and Collection Statement explains how Q Recruitment PTY LTD (ABN: 54 694 739 994) (“we”, “us”, “our”) collects, holds, uses, discloses, and stores personal information.

We are committed to handling personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).

This policy applies to your dealings with us, including when you use our website https://qrecruitment.com.au/ (the “Website”) and engage with our services.

Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable.

2) What personal information we collect

We may collect personal information necessary to provide our services in Healthcare Recruitment, which can include:

Identity details (e.g., name)
Contact details (e.g., phone, email, address)
Work history / employment or practice history
Skills, qualifications, accreditations, certifications, and professional registrations (e.g., AHPRA registration where relevant)
Referee details and reference check outcomes
Availability, role preferences, remuneration expectations
Compliance/eligibility information (e.g., right-to-work documentation) and checks where relevant (e.g., police/WWCC)

You can choose not to provide requested information, but this may limit our ability to provide services to you.

3) How we collect personal information

We may collect personal information:

Directly from you when you register, apply for roles, request services, submit a resume/CV, attend interviews/screenings, contact us, or respond to questionnaires/surveys.
From third parties such as nominated referees, professional registration bodies (for credential verification), background checking providers (where required), publicly available sources, and professional networking/social platforms.

If we receive personal information about you from third parties, we will protect it as described in this policy.

4) How we use personal information

We use personal information for purposes including:

Providing services to you and responding to enquiries
Maintaining our relationship with you (as a candidate, client, or business contact)
Assessing suitability for opportunities and matching candidates to roles / clients to candidates
Verifying information provided (including qualifications and registrations)
Conducting checks and assessments required for placements (where applicable)
Managing placements and post-placement follow-ups
Record keeping, internal administration, quality assurance, and business operations
Managing complaints, investigations, and disputes
Complying with legal, regulatory, and professional obligations

Direct marketing (opt-out)

We may contact you via email, phone, SMS, or mail about opportunities, services, or updates. You can opt out at any time by contacting us at contact@qrecruitment.com.au (or using the unsubscribe method provided in the message).

5) When we disclose personal information

We may disclose personal information to:

Prospective or actual employers/clients (where relevant and permitted)
Referees nominated by you (for reference checks)
Our employees, officers, and authorised personnel
Professional advisers and insurers
Service providers/contractors who support our operations (e.g., IT, hosting, email, analytics, assessment providers), who are required to handle information confidentially and securely
Regulators, law enforcement, courts, or other parties where required or authorised by law

We may also disclose information where necessary to protect our legal rights, business interests, or the safety of individuals, including where we suspect unlawful activity or breaches of applicable terms.

6) Business transfers (sale, merger, restructure)

If our business is merged, sold, or restructured, personal information may be disclosed to advisers and potential/new owners (usually under confidentiality obligations) as part of that transaction. Where required, we will notify you.

7) Overseas disclosures (if applicable)

Your information may be stored or processed using systems or providers located outside Australia. Where this occurs, we take reasonable steps to ensure overseas recipients handle information in a manner consistent with this policy and applicable privacy laws.

8) Sensitive information

“Sensitive information” (e.g., health information, racial/ethnic origin, criminal record) is handled with a higher level of protection.

We will generally only collect, use, or disclose sensitive information with your consent, unless required or authorised by law.

9) Security of personal information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. This includes physical, electronic, and managerial safeguards, and limiting access to authorised personnel only.

However, no method of transmission over the internet is completely secure. While we take reasonable precautions, we cannot guarantee the security of information transmitted online.

Systems we use (optional clause)

We may store records in secure cloud-based systems and business tools used to deliver our services (e.g., ATS/CRM, document storage).

10) Data retention

We keep personal information only for as long as needed for the purposes it was collected, and to meet legal, regulatory, accounting, or reporting requirements. When no longer required, we take reasonable steps to delete or de-identify it.

11) Access, correction, and deletion

You may request access to, correction of, or deletion of personal information we hold about you by contacting contact@qrecruitment.com.au.

We may need to verify your identity. In some circumstances we may refuse access or deletion requests where permitted by law, and we will provide reasons where required.

12) Website data, cookies, and analytics

Information collected automatically

When you visit our Website, we may collect technical and usage information (e.g., browser type, device information, IP address, referring page) to understand how the Website is used and improve performance and experience.

Cookies

We may use cookies and similar technologies to:

remember preferences
measure traffic and usage patterns
improve functionality and user experience
support marketing/advertising (where used)

You can usually disable cookies via your browser settings, but parts of the Website may not function properly.

Cookie consent (optional): We may ask you to consent to non-essential cookies via a website banner.

Third-party links

Our Website may contain links to third-party sites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies.

13) Complaints

If you have a concern or complaint about how we handle personal information, contact the Founder at contact@qrecruitment.com.au and include “Privacy Complaint” in the subject line.

We will acknowledge and respond within a reasonable timeframe and aim to resolve complaints promptly (typically within 7 days).

If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

14) Changes to this policy

We may update this policy from time to time to reflect changes in our practices, technology, or legal requirements. The current version will be published on our Website.

Website Terms of Use (summary terms)

The content on this Website is provided for general information only and does not constitute professional advice.

To the extent permitted by law, Q Recruitment is not liable for any direct or indirect loss or damage arising from your use of the Website or reliance on its content.